Weekly Data Integrity Team Tasks
- Meet weekly initially to establish training
guidelines and come up with a list of authorized data input specialist.
- Weekly meetings to establish how and in what
format data will be tracked in Fellowship One.
I.E. Will we use attendance or
attributes to track baptisms?
- Establishing minimum information required to
input a record in Fellowship One
- Establishing and approving any data capture
methods such as first time visitor cards, registration cards, and volunteer
applications.
- Running duplicate individual reports and merging
down any duplicate records.
- Checking the system status queue in the
duplicate finder and reducing the number of system status records to zero each
week.
- Training classes for any potential data input
specialist on staff or volunteers that want to help with data input
responsibilities.
- Contributions Data Integrity team member match
any unmatched checks in Giving Area
Monthly Data Integrity Team Tasks
The first two items in the list should diminish
over time and move to monthly then quarterly meetings.
- Checking the database for inactive records. Maintaining the integrity of the database
through more advanced data mining techniques such as more elusive duplicate
records.
- If you have multiple campuses, associate
individuals with correct campus status per Standard Operating Procedures
Periodic Tasks
The data integrity team should meet after the
announcement of a large event at the church to discuss how information will be
gathered and tracked. They should also
meet with the Fellowship One Champion team to coordinate their efforts.