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We run an Alpha Course in our church - and I'm having trouble setting it up so that it's most effective. We run Alpha I every Fall and Spring. Each Alpha Course consists of either a Tuesday class or a Saturday Class. Each Tuesday or Saturday class has small groups. We also run a Alpha II class every Fall and Spring on Tuesdays.

For past courses I have set-up the Activity Schedules to be Tuesday or Saturday and then filtered which course they attended, Fall '08, Fall '09, etc. by Activity Grouping. The problem is that the Activity Schedule is a running schedule in that case and never ends, which means if someone is assigned to Alpha, Tuesday they are assigned to Alpha Course on Tuesday indefinitly. Even if they are assigned to the group Fall '08.

My question is, do I have to create a new schedule each time I have a course? That jsut seems like it would be too crowded. And I wouldnt have a purpose for Groups anymore either.

I would appreciate any advice!! Thanks.

 

 

In my setup below I defined the activity separated by the day (Tuesday or Saturday) and separated the schedules across two different activities.  I did this because I am assuming the Alpha groups that meet Tuesday are not the same people who meet Saturday.  Essentially the two different days are two separate Alpha activities.  I do not know if you are tracking the individual small groups that each person is a part of so my RLC names are just the day of the week that the person is showing up to.  The activity schedules are a date range that represents the duration of each course.  You will need to add schedules for future course offerings.
 
Activity Name == Alpha 1 Tuesdays
Activity Schedule == Spring09 Tuesday; Fall09 Tuesdays;
Activity Group Name == Small Group
RLC == A1 Tuesday
 
Activity Name == Alpha 1 Saturdays
Schedule Name == Fall09 Saturdays; Fall09 Saturdays
Activity Group Name == small group
RLC == A1 Saturday
 
Activity == Alpha 2 Tuesdays
Schedule == Fall09 Tuesdays, Spring09 Tuesdays
Activity group == small group
RLC == A2 Tuesday
 
Thank you,
 
Jeremy Jackson