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Event Registration

Last post 02-13-2008, 9:32 PM by Tarawilliamson. 2 replies.
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     10-24-2006, 12:55 PM 578

    Event Registration

    Hey guys,

    Have a quick question in regards to the Event Registration module in FellowshipOne. Is anyone else doing any form of sponsorship or promotions for events? We are currently running into an issue regarding inputting members for an event and sponsoring them part of the fees. I was wondering how others are managing this process or have any input on this.

    Thanks in advance guys,
    Alex Nicoletti
    The Crossing Church


     10-27-2006, 1:03 PM 587 in reply to 578

    Re: Event Registration

    Alex,

    I am not sure that I 100% understand your question but I will try and answer.  Since people sponsoring other people for an event can be tax deductible then you will have to track the sponsors money in a contribution fund.   From your post you said that you were sponsoring part of their fees.  This implies that they have to pay something.  You can either have them register online and pay the full amount or a down payment.  Please see the WebLink guide for more information on how this is done.  Then after someone is registered you can look at the sponsorship money and determine how much of a refund you can give back to the people that have registered.  Again this can all be done via WebLink.  Without more information on the type of event, money involved, if you are even using WebLink, etc.. that is my best help.

    Best Regards,

    Matthew McMaster

    Delivery Manager 

     02-13-2008, 9:32 PM 9843 in reply to 578

    Re: Event Registration

    We call it "scholarships". Is that the same thing you're talking about with "sponsorship"? For better or worse, we have been setting up the form so that the base price is the full amount and then adding promotion codes that may be FULSCH for full scholarship or HLFSCH for half scholarship, etc. We'll include instructions before the question so the person knows (provided they read it) to enter the promotion code at the bottom of the form before going to check-out. We ask the question: "Do you need a scholarship?" and then the answers could be anything like "I can pay 50% (HLFSCH)" or "I will need a half scholarship (HLFSCH)" or something like that and then putting the promo code in parenthesis after it so they remember (and know the promo code). We'll also have another question that says something like "I would like to contribute toward the scholarship fund" or something like that and associate prices to the specific answers so it charges them an additional amount accordingly. You could also (if you want to keep it straight, though we don't) have a question about who the scholarship is designated for and have them fill in the blank with a "undesignated" as the default answer. The only problem with this system is when someone wants to contribute a certain amount that's different than what you have created. The last retreat we did we had a full, 3/4, half, 1/4 scholarships as well as a $20 donation as options to pay additional to the retreat price, and then had full, 3/4, half, and 1/4 scholarships that people could choose from if they needed one.

    A good report that I've found to like is M6023. You'll see the Adjustment column in Sheet 1 to show all your scholarships (and whatever else you may use it for) and on Sheet 2 who actually paid for what in the adjustment column. We've then been giving that info to our financial department who switched their payment to a contribution designation. (Too bad you can't choose different accounts for the payment info when creating the form. That would be handy for payment vs. contribution predicaments.) 

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