Experience.FellowshipOne.com

We are getting ready to launch our second site and I need to create the administration plan for F1 usage at both sites.  Our two sites will be about an hour apart, so I don't know how much crossover we will have between the two congregations.

What works WELL for multi-site implementation?  (different status's, different attributes, something else?)

What doesn't work?

Why did you choose one option over another?

How does the option you picked affect check-in?

If you had to do it ALL over again would you talk to F1 about creating a new DB for the second site?

If you find a good way to set it up please let me know. We have 6 campuses that we are trying to manage through F1 and it has not been easy. You have to anticipate what type of reports your ministers are going to want/need in order to set up the system to give the correct output. Unfortunately setting it up for one type of reporting need can make it very difficult if not impossible to pull reports for another need.

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Rob Guilliams
Director of Computer Services
Highview Baptist Church
Louisville, KY

I would also love to hear best (or worst) practices for F1 and multi-site.  We are going to open our first campus Easter 2008. 

 To those of you using Fellowship One to support a multi-campus church:

• How are you tracking giving separately for each campus?
• Is there anything that you would have set up differently in F1 now that you have gone through the process?
• what reports have you found useful for tracking multi-site stats (in general)?
• additional words of wisdom..

Thanks for any/all answers...it's so exciting yet overwhelming at the same time with so many details to think through.

 

We currently have two campuses, as for the giving aspect of it. What we did is setup different fund types. Example, we have the fund type of Tithe-Tacoma and Tithe-Bellevue. So, basically when entering giving you have to choose which campus the giving was collected from.

The other thing we do is that we have different statuses for each campus. So, under the status group of Member we have Member-Tacoma and Member-Bellevue.

Thats really all I can say for now. Our second campus has been in a school so things like checkin have not been used yet. We are expected to have our first service in our new facility in 1 month so we will start implementing more features like checkin.

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Kim Ludwick
Champions Centre
"One Church, Two Locations"
Tacoma/Bellevue, WA

Good Evening,

I have provided a document in our support / answers area that details some best practices for setting up multi-campus. You can click on the support link in Fellowship One, click on Find Answers and search for "multi" or AnswerID "282". This document was provided from our delivery team. They have had some experience implementing multi-campus in Fellowship One.

Thanks,

Lance
 

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Lance Dacy
Director | Customer Services
Fellowship Technologies

Hi!  We have three campuses.   We chose to indicate our separate campuses on the activity level.  It seems to work really great.  So for example we have Kids Ministry- as our ministry, then we have Weekend Programming - Lino Lakes, Weekend Programming - White Bear Lake, and Weekend Programming Spring Lake Park all as separate activities.    ( We use intials - but I thought I would spell it out for your benefit.)  As far as giving is concerned we use the automatice attendance to indicate which batch comes from which campus/activity.  That is also set up as 3 separate activities under the same ministry.  The ministry is Church Wide Activities - then we have Worship - Lino Lakes, Worship - White Bear Lake, Worship - Spring Lake Park. etc., If we ever add another campus, each ministry adds another activity, and it's appropriate schedule times, rooms, etc.,   This works well because I can run reports at the ministry level if I need a big picture view or I can run reports at the activity level if I need a specific campus view.  I think setting up separate databases would be more difficult because we seem to have people who move around.  They don't always settle on one specific campus. If they do settle on one campus - we give them an attribute.  We like this because attributes can be so flexible.  For example, we can put all of our prayer requests together on one page - but indicate their campus choice by displaying the corresponding attribute.  Our campus pastors love it!

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Moe O'Brien
Database Administrator
Eagle Brook Church
Minnesota

Hi Kim,

 How do you know which New From Website, New From Check-in is from which campus. We are also going multi site. The thing that troubles me the most is not knowing which new accounts are from which campus. We are also thinking about having different statuses.

Thank you,

Edgar Leon
Mariners Church, Irvine Ca.

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Edgar Leon

Attendance history would tell you that information. If they were new from check-in, they would be checking into an activity. Since the activity would be campus specific (per multi-campus best practices) then you would know on which campus they checked in.

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John Schneider
Forest Hill Church

Just so you know the Delivery Team is pushing for a more comprehensive approach to how Multi-Campus is organized in Fellowship One.  I am asking for this to be "automatic" so that when a person's giving, attendance, assignments, or communication is coming from one particular campus we would set their status or some other tracking method to that campus.  There are some Ideas that have been posted in this area and now with the Mass Action functionality coming they are moving closer to being possible in Fellowship One.

Matthew McMaster

Delivery Manager

Matthew,

As I am sure you are aware, Jeff Rice wrote the Multi-Campus Best Practices guide for Fellowship One (found in support under answer id 282). I would request that if those best practices change because of anything you mention, that the document be updated with any new recommendations or changes clearly spelled out. As well as something posted in Updates or something on the Experience site to note that the recommendations for multi-campus setup in F1 have changed. And thanks for sharing the information!

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John Schneider
Forest Hill Church

John,

The Multi-Campus documents will be updated when Fellowship One changes. To date nothing has changed with respect to what we consider to be a best practice for the current functionality in Fellowship One. 

I will probibly nevery be satisfied with where we are as a product or as a company because I need to always be looking for a better way to do something.You have my commitment that we will be improving in this and other areas of Fellowship One.

Matthew McMaster

Great. Glad you will be updating the document. Thanks for your quick reply.

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John Schneider
Forest Hill Church